PDPA RULES
The PDPA Constitution will also be available in German and Dutch.
CONTENTS
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PDPA Constitution
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PDPA Code of Conduct
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Memorandum of Association & Arts
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1 – PDPA CONSTITUTION
Overview
The PDPA is a company limited by guarantee, which does not distribute income to shareholders. This means we are a ‘Not for Profit’ association. The PDPA is incorporated and has voting members. It is governed by a Board of Directors and is registered and regulated by Companies House. The PDPA ‘The Company’ adopt a Memorandum and Articles of Association which is submitted to Companies House and is available here.
This constitution will be validated by the PDPA Board at the 2021 AGM and members notified of the update, for reference the updates are highlighted in bold.
Purpose of the PDPA:
- To educate members on how to be a professional sports person
- To represent all members whenever possible
- To afford members an opportunity for the interchange of views on any matters affecting the running of the game
- To provide a strong, influential, purposeful, unified voice on matters that affect our members and our sport
- To promote and develop the sport
- To promote our official partners and their specific services to help members’ careers
- To represent members in discussions with other related bodies, institutions, associations and organisations
- To take steps to ensure the association remains in good financial standing by keeping, in hand, a minimum of 18 months expenditure to fully run the Association within the reserves, not Including the 2% levy or Membership income
- To work in partnership alongside the PDC the DRA and any other related bodies in representing our members on all aspects within our sport
- To give members the opportunity to voice their opinions on the present Board, its finances, the running of the association and other darts related matters
- To give members full emotional, financial and wellbeing support
- To provide all relevant information on our current platforms
- To review the DRA and PDC rules, and offer researched proposals to influence changes in rules, formats, events and the general running of the game which affect our members.
Membership Criteria:
- Players must be aged 16 or over to be a member of the Professional Dart Players Association
- Players aged over 16, and under the age of 18 will be accepted for Membership on the assumption they are aware of licensing laws. The PDPA accept no responsibility should any member not adhere to current licensing laws
- Membership is a declaration of acceptance of the PDPA Constitution and Code of Conduct and an agreement to adhere to the PDC and DRA’s Rules
- Members must operate in a bona fide and ethical manner
- All relevant fees must be paid by the relevant dates.
Admission of Membership:
- Types of Membership
- Full Membership (Tour Card Holders, Honorary Membership, PDPA Board)
- Associate Membership (Players who played at Q-School and did not win a Tour Card)
- Junior Membership (players who play on the Development Tour & World Youth Championship who are non-members
- Day Membership (Players who enter European Tour Host Nation Qualifiers who are non-members.
- Application for Membership of the Professional Dart Players Association can only be submitted by virtue of entry and participation at Qualifying School, except for Junior Membership (Exception is a player who as an associate is within the top 64 at cut off)
- Junior Membership has the sole purpose of categorising players on the PDC Development Tour or World Youth Championship who would otherwise be non-members
- Application for Membership will be on the required form as prescribed by the Association
- All members are responsible for keeping the PDPA informed of any changes to personal data and are also required to submit annual personal details forms
- New Tour Card Holders must complete that years Tour Card Induction to complete their PDPA Membership criteria
- Membership fees, for Full, Associate and Day Membership (including Q-School) will be paid either directly, or via a third party in full, to the PDPA. DRA Sanction fees will also be applicable to members and may be charged at the same time as PDPA Membership.
Honorary Membership:
- Honorary Membership is awarded by the PDPA to any player, whether past or present, in recognition of their service to darts. Honorary Membership provides an exemption from payment of the annual subscription and they can participate in PDPA/PDC events only if they have signed the current PDC player’s contract. Honorary Members who have not signed are ineligible to enter events and are classified as non-playing members. Non-playing members automatically relinquish all PDPA voting rights, unless on the Board.
Membership Duration:
- Membership to the PDPA is for a full season i.e., 1 January – 31 December of any year. The PDPA will not authorise terminated memberships during the season without a valid reason i.e., serious Illness or injury, nor will they provide a termination letter
- Membership may be terminated by the PDPA if a member no longer fulfils the criteria for Membership or fails to make the appropriate subscription payment or is in breach of any PDPA, PDC or DRA The member will, however, be liable for Membership Subscriptions and other dues for the year concerned and no refunds will be offered
- Membership can be suspended or terminated at any time by a unanimous vote at any Board Meeting if it is established with good reasoning, or there is a serious rule breech as deemed by the PDPA Board.
Members Commitments:
- All new Tour Card Holders for each forthcoming season are required to attend the Tour Card Induction, prior to any ranking events
- Wellbeing seminars will be arranged annually for the benefit of all members. Tour Card Holders are required to attend one of these seminars at least once over a two-year period.
Levies and Subscriptions:
- A condition of Membership is the deduction of a 2% levy, the percentage being that previously set by the PDPA Board, from all PDC prize money. The 2% levy will be deducted automatically by the PDC from prize monies won and passed over to the PDPA in full.
- All Membership subscriptions, including Full and Associate Membership will be paid in full to the PDPA either directly, or via a third party payment system.
Representations:
- All members have right to be represented by the Association in any correspondences, discussions, referrals, hearings and appeals with the Darts Regulatory Authority (DRA). Members will be required to authorise this by virtue of written consent as a documented part of their PDPA Membership (opt in). Members who are ‘opted in’ will have the option of opting out at any point via written or verbal confirmation to the PDPA and DRA.
Other Darts Associations:
- The PDPA does not recognise any other Darts Association other than the PDC and the DRA
- All players who are bound by the PDPA Constitution and Code of Conduct must have the authorisation of the PDPA to join any other Association, whether they are still a playing member or not
- To play in any PDC events*, all players must be a member of the PDPA. (*Excludes UK Open Amateur Qualifiers, Women’s Tour, Development Tour and some World Series Events).
Annual General Meeting:
- The PDPA shall hold an Annual General Meeting each year. All members are eligible to attend, however only those who have been members for two consecutive years are allowed to vote.
Voting:
- At any Annual General Meeting each playing member aged over 16, with two years consecutive Membership, shall have one vote. Nominations for office holders must be received by the Company Secretary on the appropriate forms on or before the due date notified.
Proxy Voting:
- Any playing member aged over 16, with two years consecutive Membership, may appoint a proxy (who must also be a member) to attend and vote on his behalf at an Annual General Meeting. Proxy nominations must be received in writing by the Company Secretary before the due date notified.
General Meetings:
- The Board shall convene General Meetings, to which all members shall be invited, as is thought necessary. The Chairman shall convene a General Meeting of members on the request of 20% of playing members aged over 18 so long as the request is received in writing at the registered office and is signed by all members requesting the meeting. Twenty-one days’ notice shall be given of a General Meeting
- All items discussed at meetings, minutes and other papers circulated in connection with meetings, are private and confidential and it is a condition of Membership that these matters are not divulged to non-members.
Quorum:
- A quorum at a General Meeting shall consist of 7 members aged over 16. If at any meeting a quorum is not present those present shall dissolve the meeting and reconvene in 7 days. If at the subsequent meeting, there is still not a quorum of 7 then the meeting shall be convened by those members present who shall constitute a quorum.
Board of Directors:
- There shall be a permanent Board of up to six, including the Chairman, Vice-Chairman and Chief Executive. The members of the Board shall be elected for two years at the Annual General Meeting and may serve two or more successive periods of office if re-elected
- The Board shall have power to co-opt additional members
- A quorum at all Board Meetings shall consist of three
- The Association at the Annual General Meeting shall have the power to appoint new Board Members charged with such duties as the Association may decide.
- Applications for Directorship will only be accepted if the applicant has been a full member for a two-year or more continuous period.
- All new Directors will be accepted onto the Board subject to a six-month interim probationary period.
Election of Chairman and Vice Chairman:
- The Board shall nominate and elect a Chairman and Vice Chairman, from among the elected members of the Board, who shall carry out the duties prescribed. Their term of office shall be two years. At the end of the period of office, they may offer themselves for re-election.
Election of Chief Executive:
- The Board shall employ and elect a Chief Executive, on a contractual basis who can also be among the elected members of the Board and shall carry out duties as prescribed.
Duties of Chairman:
- The Chairman shall preside at meetings of the Association and shall have the right to vote. In the event of a tied vote the Chairman shall have a casting vote. He shall do all in his power to promote the well-being of the Association and shall perform such duties in his capacity as Chairman as directed by the Board
- The Chairman of the Association shall act as the association’s representative whenever the occasion requires and when representing its opinion in any subject it shall be his duty to do so in a fair and balanced manner.
Duties of Vice Chairman:
- In the absence of the Chairman the Vice Chairman shall act as Chairman. In the absence of both the Chairman and Vice Chairman the members present at the meeting shall have the power to elect a temporary chairman to conduct the business of the meeting.
Confidentiality of Board Matters:
- All Directors will be subject to agreeing to and signing the relevant confidentiality agreement as required by the Board. All Board Meetings will be documented with minutes.
Chairman and Vice Chairman Removal from Office:
- The Chairman or the Vice Chairman may be removed from office by resolution of any Board Meeting of the Association.
Code of Conduct:
- The Association adopts a Code of Conduct, adherence to which is a condition of Membership.
Alteration of The Constitution:
- The Board may revoke, alter, or add to any part of this Constitution by ordinary resolution at a Board Meeting. Members will be notified via their personal data and the PDPA Website.
Validity of the Constitution:
- This Constitution will remain in place on a rolling annual basis until otherwise stated by the PDPA Board. This rolling period will not exceed 5 years.
Validity Date:
- The Constitution was validated on 12th October 2021 by the PDPA Board of Directors. Members were notified accordingly.
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2 – The PDPA Code of Conduct
Obligation to the game
A player should:
- Make every effort to develop in terms of skill, technique, tactics and stamina to achieve to his/her best sporting ability
- Give maximum effort and strive for the best possible performance when playing
- Set a positive example for others, particularly young players and supporters
- Avoid all forms of gamesmanship
- Always have regard to the best interests of the game, including where publicly expressing an opinion on the game and any particular aspect of it, including others involved in the game
- Not use inappropriate language.
Obligations towards the game
A player should:
- Make every effort, consistent with fair play and the Rules of the sport as issued by the DRA, to win his own game or to help his team win
- Resist any influence which might, or might be seen to, bring into question his commitment to either himself or the team winning.
Respect for the Rules of the Game and Competition Rules
A player should:
- Know and abide by the Law, rules and spirit of the game, and the competition rules
- Accept success and failure, victory and defeat, equally
- Abide by the Anti-Doping Rules of the Darts Regulation Authority.
Respect towards Opponents
A player should:
- Treat opponents with due respect at all times, irrespective of the result of the match
- Avoid confrontation during and post match.
Respect towards the Match Officials
A player should:
- Accept the decisions of the Match Official as final
- Avoid words or actions which may mislead a Match Official
- Show due respect towards Match Officials
- Voice disputes through the correct channels as determined by DRA rules.
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3 – Memorandum of Association & Arts
Originally formed by the PDPA on the 22nd December 1986.
The Companies Act 1948-1991
Company Limited by Guarantee and not having a share capital
MEMORANDUM OF ASSOCIATION OF:
PROFESSIONAL DART PLAYERS ASSOCIATION LTD
1. The name of the company is “PROFESSIONAL DART PLAYERS ASSOCIATION LIMITED”
2. The companies objectives are:
- To represent, express and give effect to the views and opinions of professional dart players on all matters in connection with darts and to represent professional dart players in discussions with other related bodies, institutions, associations and organisations.
- To establish and maintain a high standard of conduct among professional dart players in all matters connected with darts.
- To introduce and popularise darts in those countries or regions where it is as yet not played or not widely played.
- To improve the standard of darts play throughout the world.
- To purchase, take on lease or in exchange, hire or otherwise and real and personal estate which may be deemed necessary or convenient for any of the purposes of the Company.
- To construct, maintain and alter any houses, buildings or work necessary or convenient for the purpose of the Company.
- To take any gift of property, whether subject to any special trust or not, for any one or more of the objects on the Company.
- To print and publish and newspapers, periodicals, books or leaflets that the Company may think desirable for the promotion of its objects.
- To sell, manage, lease, mortgage, dispose of or otherwise deal with all or any part of the property of the Company.
- To borrow and raise money in such manner as the Company may think fit.
- To invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions if any and such consents if any as may, for the time being, be imposed or required by law and subject also as herein after provided.
- To undertake and execute and trusts or agency business which may seem directly or indirectly conductive to any of the objects of the Company.
- To subscribe to any local or other charities and to grant donations for any public purpose.
- To establish and support and to aid in the grant donations for any public purpose.
- To amalgamate with any Company, institution, society or association having objects altogether or in part similar to those of this Company if it seems to the Company to be advantageous to do so.
- To purchase or otherwise acquire and undertake all or part of the property, assets, liabilities and engagements of any one or more of the companies, institutions, societies or associations with which this Company is authorised to amalgamate.
- To do all such other lawful things as are incidental or conductive to the attainment of the above or any of them.
Provided that:
- In case the Company shall take or hold any property which may be subject to any trust, the association shall only deal with or invest the same in such manner as allowed by law having regard to such trust.
- The Company shall not support with its funds any object, or endeavour to impose on or procure to be observed by its members or others, any regulation, restriction or condition which if an object of this Company would make it a trade union.
- The income of the Company, from wherever derived, shall be applied solely in promoting the above objects and no distribution shall be made to its members in cash or otherwise.
- The liability of the members is limited.
- Every members the Company undertakes to contribute to the assets of the Company in the event of the same being would up during the time that he is a member within one year afterwards for payment of the debts and liabilities of the Company contacted before the time at which he ceases to be a member and of the costs, changes and expenses of winding up the same and for the adjustment of the rights of the contributors amongst themselves such amount as may be required not exceeding £10.
- If on the winding up of the Company there remains surplus after satisfaction of all its debts and liabilities the surplus shall not be distributed amongst the members of the Company but shall be given or transferred to some other body, whether or not a member of the Company, having objects similar to those of the Company or to another body the objects of which are charitable.
We the several persons whose names and addresses are subscribed below are desirous of being formed into a Company in pursuance of this Memorandum of Association.
The first Member of the Company is:
John Lowe:
17, Greenways, Walton, Chesterfield, Derbyshire, S403HF
David Whitcombe:
19 Plan Avenue, Clacton-on-Sea, Essex,
Richard Gardner:
79 French Street, Sunbury-on-Thames, Middlesex, TW165JL
Robert Anderson:
c/o The Progress Sports & Social Club, 8-16 Exchange St, Blackpool, Lancashire, FY12DU
Eric Bristow:
28 Milton Way, Leek, Stoke on Trent, Staffordshire, ST135TZ
Alan Evans:
158 Hilton Road, Barry, South Glamorgan, Wales,
Witness to the above signatures:
Roger Nixon:
73 French Street, Sunbury-on-Thames, Middlesex,
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The Companies Act 1948-1991
Company Limited by Guarantee and not having a share capital
ARTICLES OF ASSOCIATION OF:
PROFESSIONAL DART PLAYERS ASSOCIATION LTD
PRELIMINARY
1. In these Articles:
- “the Act’ means the Companies Act 1985 and every other Act for the time being in force concerning Companies and affecting the Company as the context so admits
- “the Seal’ means the common seal of the Company
- “the Secretary” means any person appointed to perform the duties of the secretary of the Company
- “the United Kingdom” means Great Britain and Northern Ireland
- “the Board” means the Board of Directors of the Company as determined in accordance with these Articles
- “member” means a member of the Company
MEMBERS
2. The subscribers to the Memorandum of Association of the Company and such other persons as shall be admitted to membership in accordance with these Articles and none others shall be members of the Company and shall be entered in the Register of Members accordingly.
3. Any persons whom the board in its absolute discretion shall upon written application by that person or invitation from the Board to that person determine to be a professional darts player shall be qualified to be a member of the company and the first members shall be the signatories tot he Memorandum of Association.
4. The admission, exclusive and general management of the membership shall be administered by the Board in accordance with the resolutions concerning g the conduct of the Company made by the Board from time to time.
5. Members by virtue of their admission and acceptance of the terms and conditions of memberships as laid out from time to time by the Board shall be considered to be under the jurisdiction of the Darts Regulation Authority. In the vent of any embers committing any breach of these Articles or of regulations applied by the Darts Regulation Authority or in the event of any member conduction himself in a manner injurious to the interests of the Company the directors shall investigate the matter and full opportunity shall be given to the member to explain his action or conduct. If on any investigation by the directors or by the DRA the Board are satisfied that any breach of these Articles or any rules or regulations as aforesaid has been made by such member or that he has conducted himself in a manner injurious as aforesaid then the directors shall have the power to take such action as they deem necessary and maul by resolution expel the member from the Company.
6. In the event of termination of membership in accordance with Artifice five no part of any subscription, contribution or membership fee which shall in whole or in part have become due and payable or which shall have been paid prior to such event shall cease to be due and payable or become repayable.
7. No right or privilege of any member shall be in any way transferrable or transmissible and all such rights and privileges shall cease upon the member ceasing to be such whether by death, retirement or otherwise.
MEETINGS
8. The association shall in each year hold a general meeting as its annual general meeting in addition to any other such meetings in that year, and shall specify the meetings as such in the notices calling it; and not more than 15 months shall elapse between the date of one annual general meeting of the association and that of the next. Provided that so long of the association holds its first annual general meeting within 18 months of its incorporation, it need not hold it in the year of its incorporation or in the following year. The annual general meeting shall be held at such time and place in England or elsewhere as the board shall appoint.
9. All general meetings other than the annual general meeting shall be called extraordinary general meetings.
10. The Board, whenever it thinks fit, and also upon a requisition made in writing by 10% or more of members who are aged 18 or more, shall convene an extraordinary general meeting, or in default, such a meeting may be convened by such requisitionists as it provided for in section 132 of the Act.
11. Any requisition made by members shall express the object of the meeting proposed to be called, and shall be delivered to the registered office or by the Company.
12. Upon the receipt of such a requisition the Board shall forthwith proceed to convene a general meeting. If it does not proceed to convene the same within 28 days from the date of the requisition, the requisitionists may themselves convene a meeting.
13. At least 21 days before every meeting notice thereof specifying the place, the day and the hour of the meeting and, in the case of special business, the general nature of such business, shall be given to the members. The accidental omission to give such notice shall not invalidate the proceedings at any general meeting or extraordinary general meeting.
14. No business shall be transacted at any general meeting be it ordinary or extraordinary unless a quorum of no less than six members is present at the commencement of such business. If within half an hour from the time appointed for the meeting a quorum is not present, the meeting if convened upon the requisition of members shall be dissolved and in any case shall stand adjourned to the same day in the following week at the same time and place and if at such adjourned meeting a quorum is not present those present shall constitute a quorum.
15. At any general meeting unless a poll is demanded by at least three members present a declaration by the chairman that a resolution has been carried or lost and an entry to that effect in the minutes of the meeting shall be conclusive evidence of the fact.
16. If a poll is demanded it shall be taken at such time and in such manner as the chairman of the meeting director ts and the result of such poll should be deemed to be the resolution of the Company in general meeting say that a poll demanded on the election of a chairman shall be taken forthwith.
VOTES OF MEMBERS
17. Every member who is aged eighteen or over and who has been a member for two years shall have one vote. Members may appoint a proxy to represent them at the meeting and a proxy form shall be provided with the notice of the meeting. All proxies, to be valid, must be received at the registered office of the Company at least seven days before the date of the meeting. A proxy need not be a member of the Company.
18. The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll.
19. No member shall be entitled to vote at any general meeting either personally or by proxy unless all monies presently payable by him to the Company have been paid.
THE BOARD
20. The Board shall consist of not less than three not more than six members of the Company. The Board shall elect their own chairman.
21. Board members retire automatically at the second Annual General Meeting following the date of their appointment. Any casual vacancy on the Board may be filled by invitation from the other Board members but no person removed as a member of the Board by the members shall qualify for invitation in this respect.
22. It is open to the members to remove a member from the Board of directors by a simple majority at the Annual General Meeting or at a Extraordinary General Meeting called for that purpose.
23. The Board shall have absolute control over all affairs and property of the Company and shall prescribe, alter or cancel rules for the regulation of the Company and shall exercise all such powers of the Company as it shall think fit except as otherwise provided by these Articles.
24. The Board shall engage all such officers and employees as it may consider necessary and shall regulate their duties and fix their renumeration.
DISQUALIFICATION OF DIRECTORS
25. A director shall vacate office:
- Upon the happening of any event which would deprive him of his membership of the Company or
- If, by notice in writing, he resigns his office, or
- He may become bankrupt or suspended payments of his debts or compound with or make as assignment for the benefits of or a private arrangement with his creditors.
PROCEEDINGS OF THE BOARD
26. The Board shall cause minutes to be made of all proceedings at Board meetings. These shall be approved at the subsequent Board meeting and signed by the chairman of that meeting as representing a true record.
27. Each member of the Board shall have one vote and questions arising at any meeting and resolutions put shall be decided by a majority of votes. In the case of an equality of votes the chairman shall a second or casting vote.
28. A member of the Board may, and the secretary on the requisition of such member, summon a meeting of the Board.
29. Reasonable notice shall be given at Board meetings and shall not be less than seven days. The Board may, extreme circumstances, lease by telephone or other method but any agreements or resolutions passed in such circumstances must be recorded by there signature of each member of the Board and placed in the minutes as a permanent record.
SECRETARY
30. The Company shall have a secretary who shall be appointed by there Board, for such term, at such remuneration and upon such conditions as the Board may think fit.
THE SEAL
31. The Board may provide for the safe custody of the seal which shall be only used by the authority of the Board and every instrument to which the seal shall be affixed shall be signed by a member of the Board or the secretary.
ACCOUNTS
32. The directors shall cause true Accounts to be kept in respect of:
- The monies, investments and assets of the Company.
- The sums of money received and expended by the Company and the matters in respect of which such receipts and expenditure take place.
- The debts and liabilities of the Company.
33. The books and Accounts shall be kept at the Company’s registered office or such other place or places as the directors may from time to time determine.
34. The books and Accounts of the Company shall be open to the inspection of all members at all reasonable times at the registered office.
35. A Balance Sheet should be made out once in a very year and should be laid before the annual general meeting of the Company and such Balance Sheets shall contain a faithful summary of the assets and liabilities of the Company arranged under suitable headings and shall be duly audited. An Income and Expenditure Account for each year should also be made out and, when duly audited, shall be laid before the annual general meeting in etch year.
INDEMNITY TO OFFICIALS
36. Every director and member of any committee appointed and every other officer, servant or auditor of the Company shall be indemnified by the Company against all costs, losses and expenses which any such director, member, officer, servant or auditor may incur or become liable for in any way in the execution of his office, except the same shall be incurred or occasioned by his own wilful act or default; and none of the said directors, members, officers and servants shall be answerable for any act or default of any other of them or for joining in receipts for the sake of conformity, or for any loss, misfortune or damage which may happen in the execution of his office or in relation thereto, except the same shall happen by his own wilful act or default.
DISPUTES
37. If any dispute relating to the affairs of the Company shall arise between any member or members of the Company the same shall be referred to the arbitration of the Board whose decision shall be final and binding upon the parties.
GENDER
38. In these Articles any mention or imputation of masculine shall be deemed to include feminine.
WINDING UP
39. The Company shall be wound up voluntarily whenever a general resolution is passed requiring the Company to be so wound up.
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Names and Addresses of Subscribers
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John Lowe:
17, Greenways, Walton, Chesterfield, Derbyshire, S403HF
David Whitcombe:
19 Plan Avenue, Clacton-on-Sea, Essex,
Richard Gardner:
79 French Street, Sunbury-on-Thames, Middlesex, TW165JL
Robert Anderson:
c/o The Progress Sports & Social Club, 8-16 Exchange St, Blackpool, Lancashire, FY12DU
Eric Bristow:
28 Milton Way, Leek, Stoke on Trent, Staffordshire, ST135TZ
Alan Evans:
158 Hilton Road, Barry, South Glamorgan, Wales,
Witness to the above signatures:
Roger Nixon:
73 French Street, Sunbury-on-Thames, Middlesex,
Professional Darts Players Association Ltd
Company Number: 2085794
Resolutions to amend Memorandum and Articles of Association
At an Extraordinary Meeting of the members of the Company duly convened and held at the Registered Office on the : 28th OCTOBER 2003
The following Resolution was passed –
To adopt new Memorandum and Articles of Association
as per the attached copy.
Signature
DJ Pomfret
Chairman, Director, Secretary or Officer of the Company
Date 27/9/04
Address Federation House
National Agricultural Centre
Stoneleigh Park
Warwickshire CV8 2RF
Arrived at Companies House and sealed 29-9-04
Company Number: 02085794
Incorporated on 22nd December 1986
For the Companies House website Click Here